CHAPTER VII
JOINING TIME
1[76. Admissibility of Joining Time:- (1) Joining time shall be granted to a Government servant on transfer in public interest to enable him to join the new post either at the same or a new station.
(2) where a Government servant is engaged or deployedtemporarily on special duty, he is not entitled to joining time but may be allowed only the actual transit time, as admissible in the case of journeys on tour.
(3) Where a Government servant is transferred at his request or for any reason other than public interest, no joining time, except that which may be granted under rule 85, is admissible and the actual period taken by him in transit shall be treated as dies non and shall not count for increment and pension. But such a Government servant may at his request be granted any kind of leave due and admissible to him as on the date of such transfer for a period not exceeding the joining time which would have been admissible to him, if the transfer had been made in public interest.
(4) Where a Government servant to whom these rules apply, is transferred on deputation to the control of Central Government or any other State Government or organisation, which has made separate rules prescribing the period of joining time his joining time for the journey to join his post under that Government or organisation and for the return journey, shall be governed by those rules, unless different provisions are expressly made in the terms of deputation/ foreign service by mutual agreement between the lending and borrowing authorities.
(5) Where an employee of Central Government or any otherState Government, Railway Board or any other organisation is appointed on deputation to the Civil Services of this State Government or any post therein, his joining time for joining the said Civil Services or post and for return journey, shall be regulated in accordance with the provisions of these rules unless different provisions are expressly made in his terms of deputation to foreign service by mutual agreement between the lending and borrowing authorities.
1. Substituted by No. FD 66 SRS 79 dated. 15.11.1980 (wef 27.11.1980)
(6) For appointment to Civil Services and posts of this StateGovernment on the results of competitive examination and/or interview open to Government servants and others, joining time is admissible
(a) to all Government servants to whom these rules apply, irrespective of whether they are permanent or temporary; and
(b) to employees of the Central Government or any otherState Government, only if they are permanent or provisionally permanent.
(7) Where a Government servant, to whom these rules apply, is discharged due to reduction of establishment from one office and appointed in another office, he shall be entitled to joining time, if the orders of appointment to the new post are received by him, while working in the old post. If such a Government servant is appointed to the new post after being discharged from the old post the period of break may be converted into joining time without pay by the Head of the Department, provided that the break does not exceed 30 days and the Government servant has rendered a continuous service of not less than 3 years on the date of his discharge.
(8) A Government servant deputed within the State or outsidethe State in India to undergo a course of instruction or training authorised by or under the orders of the competent authority is treated as on duty. The time reasonably required by such a Government servant for journeys between the place of training/instruction and his headquarters immediately before and after the period of training is treated as part of the period of training/instruction. Therefore, such a Government servant is not entitled to joining time.
Where, however, on completion of the training/ instruction, such a Government servant is posted to a station other than that from which he proceeded for the training/instruction, he is entitled to joining time.
(9) Where a Government servant who has been suspendedis reinstated and posted to a station different from that at which -
(a) he was working immediately before his suspension orleave preceding the suspension, or
(b) he was permitted to reside during the period of hissuspension, he is entitled to joining time from the date following the date of receipt of the orders of posting. No joining time is admissible to such a Government servant, if the posting does not involve change of station as mentioned above.
77. Period of joining time where transfer does not involvechange of station/residence:- Where the transfer of a Government servant is within the same station or does not involve change of residence from one station to another, his joining time shall be regulated as specified below :-
(a) Where the Government servant makes over charge inthe forenoon, he should take over charge in the afternoon of the same day;
(b) Where the Government servant makes over charge inthe afternoon, he should take over charge in the forenoon of the succeeding day, unless it is a holiday;
(c) Where the Government servant makes over charge onthe afternoon and the succeeding day(s) is (are) holiday(s), he should join duty in the forenoon of next working day;
(d) Where a Government office /institution functions in theforenoons, a Government servant who is expected to join duty in the forenoon should do so, as soon as the office/institution commences work and a Government servant who is relieved at the close of the office/institution is treated as having been relieved in the afternoon;
(e) 12 noon is treated as forenoon except as otherwiseprovided in clause (d) above.
Explanation - The terms ‘same station’ used in this rule shall be interpreted to mean the area falling within the jurisdiction of a Village Panchayat/ Municipality/Municipal Corporation.
Explanation - Transfer of a Government servant from Hubli to Dharwad or vice versa shall be considered as transfer between two different stations.
78. Period of joining time, where transfer involves change ofstation/residence:-(1) Where a Government servant is transferred from one station to another and the transfer involves change of residence, he should be allowed joining time with reference to the distance between the old headquarters and the new headquarters by the direct route and ordinary modes of travel as indicated in the following schedule:-
Distance between old headquarters and new headquarters. 1000 Kms. or less More than 1000 Kms. More than 2000 Kms.
Joining time admissible 10 days 12 days 15 days, except in cases of travel by air for which maximum is 12 days.
Explanation,- (1) Distance means the actual distance and not the weighted distance for which fare is charged by the Railways in certain ghat/hill stations.
(2) The joining time shall commence from the date ofrelinquishment of charge of the old post if the charge is made over in the forenoon or the following day, if the charge is made over in the afternoon. For this purpose 12 noon is considered as forenoon.
(3) The joining time shall be calculated from the oldheadquarters in all cases, including those wherein a Government servant receives his transfer orders or makes over charge of the old post at a place other than his old headquarters or wherein the headquarters of a Government servant on tour is changed to the tour station itself or some other station.
79. Joining time in respect of transfer while in transit:- If aGovernment servant in transit on transfer is directed to proceed to a station different from that indicated in the initial transfer orders, he shall be entitled to -
(i) joining time already availed of upto the date of receipt of the revised orders, and
(ii) fresh spell of joining time from the date following the dateof receipt of the revised orders.
The fresh spell of joining time in such cases shall be calculated from the place at which he received the revised orders as if he were transferred from that place.
80. Notwithstanding the provisions of rule 78, a Governmentservant returning from leave granted for prosecution of study/training abroad may avail himself of joining time not exceeding 7 days irrespective of the place of his posting or the duration of the leave.
81. Notwithstanding the provisions of rule 78, a Governmentservant, whose period of deputation abroad consists of only a period of duty under the rules in Annexure ‘B’ of Appendix II, may avail himself of joining time not exceeding 7 days irrespective of his place of posting.
82. Combination of holiday(s) with joining time:- Whenholiday(s) follow(s) joining time, the normal joining time admissible under these rules shall be deemed to have been extended to cover such holiday(s).
Explanation:- Holidays can only be suffixed to joining time but not prefixed to it.
83. Combination of leave or vacation with joining time:- (1)Joining time may be combined with vacation and/or leave of any kind or, duration except casual leave. But, where a Government servant applies for leave on transfer, no leave shall be granted to him except on medical grounds.
(2) Casual leave is not admissible in combination with or incontinuation of joining time.
84. Curtailment of joining time :- Notwithstanding theprovisions of rules 78, 80 or 81, the authority under whose orders the transfer of charge takes place, may, in the exigencies of public service, direct a Government servant on his transfer to take charge of the post to which he is transferred by utilising only the transit time necessary for the journey or joining time for specified period shorter than the normal joining time admissible under these rules.
85. Additional joining time for taking over charge in certaincases:
Where assumption of charge by a relieving Government servant involves -
(a) verification of stores, or
(b) inspection of works,
together with the Government servant to be relieved, the former may be granted additional joining time as specified in the schedule given below, by the Head of the Department concerned or by any authority empowered by him:-
88
Designation of the
charge to
Maximum
relieving
taken
period of
Government servant
extension
of
of
joining
time.
1
2
3
P.W.D. Sub-
Sub-Division
7 days
Divisional Officer
Divisional Stores
7 days
Store-Keeper
Central Stores and
10 days
stores attached to
Water Supply
Division.
Department of
Health and Family
Welfare:
Superintendent
Governmental Medical
15 days
Medical Stores
Stores
Department of
Prisons:
Store Keeper
Prison Stores
7 days
Police Department:
District Police
3 days
Store Keeper
Stores
Education
Department:
Government servants
Libraries and
10 days
in direct charge of
Laboratories
Libraries and
Laboratories.
Department of
Treasuries:
Treasury where
2 days
Shroff
there is no
Treasurer/ Deputy
Accountant/ Stamp
Clerk.
Sub-Treasury Officer
Treasury
3 days
Deputy Accountant
Stamps
3 days
Stamp Head Clerk
Stamps
3 days
Treasurer
District Treasury
3 days
District Treasury
- do
4 days
Officer
Superintendent of
Stamps
10 days
Stamps, Bangalore
Treasury Officer,
Treasury
1 day
State Huzur Treasury
Department of Food and Civil Supplies and other Departments: Government servants Godowns, where 1 day for in direct charge of commodities are every 400 Godowns stored in standard standard or unstandard bags. bags or fraction thereof or 300 unstandard bags or fraction thereof.
Forest Department:
Government servants
Timber/ Sandalwood1 day for in direct charge of Depots. checking
Timber/Sandal wood every Depots. 10,000 cft of timber. 1 day for checking 20 tons of sandal wood stock or a fraction thereof exceeding 10 tons.
Explanation - Transfer of charge is not completed until the certificate of transfer of charge has been signed by both the relieving and the relieved Government servants. As soon as the transfer of charge is thus completed, the relieved Government servant is regarded as on joining time and must take charge of his new post before its expiry. Ordinarily the transfer of charge should be completed before expiry of the joining time of the relieving Government servant and it is his duty to arrive at the new station in time to take charge within the joining time admissible to him. Where the relieving Government servant does not sign the transfer certificate within this period, he should be regarded as having exceeded his joining time.
86. Extension of joining time:- Extension of joining timebeyond the limits specified in rule 78(1) may be granted upto a maximum of 15 days by the Head of the Department concerned and beyond 15 days by the Government, the guiding principle being that the total period of joining time should approximately be equal to 8 days for preparation, plus reasonable transit time, plus holidays, if any, following the extended joining time. While computing the transit time, allowance should be made for the time unavoidable spent due to disruption of transport arrangements caused by strike or natural calamities or accidents.
87. Unavailed portion of joining time to be credited to leaveaccount as earned leave:- When a Government servant joins the new post without availing the full joining time as admissible, under sub-rule (1) of rule 78 or rules 80 or 81, the number of days of joining time admissible, reduced by the number of days actually availed of shall be credited to his leave account as earned leave.
88. Overstayal of joining time :- Where a Government servantoverstays his joining time the period of such absence shall be treated as unauthorised absence in accordance with the provisions of rule 106-A.
89. Pay during joining time:- A Government servant on joiningtime shall be treated as on duty and shall be entitled to be paid as follows:
(a) Where joining time is availed of by a Government servantimmediately on relinquishment of charge of his old post without availment of any leave, he is entitled to draw pay equal to the pay which was drawn before relinquishment of charge of the old post and compensatory allowances like DA, CCA and HRA admissible thereon.
(b) Where joining time is availed of by a Government servantin continuation of leave of any kind, except casual leave, he is entitled to draw pay equal to the pay which was drawn before relinquishment of charge of the old post and the compensatory allowances like DA, CCA and HRA admissible thereon.
(c) Where joining time is availed of by a Government servantunder sub-rule (8) of rule 76 or rule 81, he is entitled to draw pay equal to the pay last drawn during the period of his deputation for training/study and compensatory allowances like DA, CCA and HRA admissible thereon.
(d) Where joining time is availed of by a Government servantunder sub-rule (9) of rule 76 he is entitled to draw pay equal to the pay which he was in receipt of immediately prior to the date of suspension or which he would have received but for proceeding or being on leave immediately prior to the date of suspension and compensatory allowances like DA, CCA and HRA admissible thereon.
(e) on the pay admissible for the period of joining time asspecified as (a) to (d) above, Conveyance Allowance, Permanent Travelling Allowance and Project Allowance are not payable.
90. Reckoning of Joining Time for increment:- Joining timecounts for increment in accordance with the provisions of clause (d) of rule 53.
2[xxx]
1. Amended by No. FD 133 SRS 62 dated 20.12.1962 (wef 7.1.1963)
2. Deleted by No. FD 86 SRS 66 dated 12.12.1966
JOINING TIME
1[76. Admissibility of Joining Time:- (1) Joining time shall be granted to a Government servant on transfer in public interest to enable him to join the new post either at the same or a new station.
(2) where a Government servant is engaged or deployedtemporarily on special duty, he is not entitled to joining time but may be allowed only the actual transit time, as admissible in the case of journeys on tour.
(3) Where a Government servant is transferred at his request or for any reason other than public interest, no joining time, except that which may be granted under rule 85, is admissible and the actual period taken by him in transit shall be treated as dies non and shall not count for increment and pension. But such a Government servant may at his request be granted any kind of leave due and admissible to him as on the date of such transfer for a period not exceeding the joining time which would have been admissible to him, if the transfer had been made in public interest.
(4) Where a Government servant to whom these rules apply, is transferred on deputation to the control of Central Government or any other State Government or organisation, which has made separate rules prescribing the period of joining time his joining time for the journey to join his post under that Government or organisation and for the return journey, shall be governed by those rules, unless different provisions are expressly made in the terms of deputation/ foreign service by mutual agreement between the lending and borrowing authorities.
(5) Where an employee of Central Government or any otherState Government, Railway Board or any other organisation is appointed on deputation to the Civil Services of this State Government or any post therein, his joining time for joining the said Civil Services or post and for return journey, shall be regulated in accordance with the provisions of these rules unless different provisions are expressly made in his terms of deputation to foreign service by mutual agreement between the lending and borrowing authorities.
1. Substituted by No. FD 66 SRS 79 dated. 15.11.1980 (wef 27.11.1980)
(6) For appointment to Civil Services and posts of this StateGovernment on the results of competitive examination and/or interview open to Government servants and others, joining time is admissible
(a) to all Government servants to whom these rules apply, irrespective of whether they are permanent or temporary; and
(b) to employees of the Central Government or any otherState Government, only if they are permanent or provisionally permanent.
(7) Where a Government servant, to whom these rules apply, is discharged due to reduction of establishment from one office and appointed in another office, he shall be entitled to joining time, if the orders of appointment to the new post are received by him, while working in the old post. If such a Government servant is appointed to the new post after being discharged from the old post the period of break may be converted into joining time without pay by the Head of the Department, provided that the break does not exceed 30 days and the Government servant has rendered a continuous service of not less than 3 years on the date of his discharge.
(8) A Government servant deputed within the State or outsidethe State in India to undergo a course of instruction or training authorised by or under the orders of the competent authority is treated as on duty. The time reasonably required by such a Government servant for journeys between the place of training/instruction and his headquarters immediately before and after the period of training is treated as part of the period of training/instruction. Therefore, such a Government servant is not entitled to joining time.
Where, however, on completion of the training/ instruction, such a Government servant is posted to a station other than that from which he proceeded for the training/instruction, he is entitled to joining time.
(9) Where a Government servant who has been suspendedis reinstated and posted to a station different from that at which -
(a) he was working immediately before his suspension orleave preceding the suspension, or
(b) he was permitted to reside during the period of hissuspension, he is entitled to joining time from the date following the date of receipt of the orders of posting. No joining time is admissible to such a Government servant, if the posting does not involve change of station as mentioned above.
77. Period of joining time where transfer does not involvechange of station/residence:- Where the transfer of a Government servant is within the same station or does not involve change of residence from one station to another, his joining time shall be regulated as specified below :-
(a) Where the Government servant makes over charge inthe forenoon, he should take over charge in the afternoon of the same day;
(b) Where the Government servant makes over charge inthe afternoon, he should take over charge in the forenoon of the succeeding day, unless it is a holiday;
(c) Where the Government servant makes over charge onthe afternoon and the succeeding day(s) is (are) holiday(s), he should join duty in the forenoon of next working day;
(d) Where a Government office /institution functions in theforenoons, a Government servant who is expected to join duty in the forenoon should do so, as soon as the office/institution commences work and a Government servant who is relieved at the close of the office/institution is treated as having been relieved in the afternoon;
(e) 12 noon is treated as forenoon except as otherwiseprovided in clause (d) above.
Explanation - The terms ‘same station’ used in this rule shall be interpreted to mean the area falling within the jurisdiction of a Village Panchayat/ Municipality/Municipal Corporation.
Explanation - Transfer of a Government servant from Hubli to Dharwad or vice versa shall be considered as transfer between two different stations.
78. Period of joining time, where transfer involves change ofstation/residence:-(1) Where a Government servant is transferred from one station to another and the transfer involves change of residence, he should be allowed joining time with reference to the distance between the old headquarters and the new headquarters by the direct route and ordinary modes of travel as indicated in the following schedule:-
Distance between old headquarters and new headquarters. 1000 Kms. or less More than 1000 Kms. More than 2000 Kms.
Joining time admissible 10 days 12 days 15 days, except in cases of travel by air for which maximum is 12 days.
Explanation,- (1) Distance means the actual distance and not the weighted distance for which fare is charged by the Railways in certain ghat/hill stations.
(2) The joining time shall commence from the date ofrelinquishment of charge of the old post if the charge is made over in the forenoon or the following day, if the charge is made over in the afternoon. For this purpose 12 noon is considered as forenoon.
(3) The joining time shall be calculated from the oldheadquarters in all cases, including those wherein a Government servant receives his transfer orders or makes over charge of the old post at a place other than his old headquarters or wherein the headquarters of a Government servant on tour is changed to the tour station itself or some other station.
79. Joining time in respect of transfer while in transit:- If aGovernment servant in transit on transfer is directed to proceed to a station different from that indicated in the initial transfer orders, he shall be entitled to -
(i) joining time already availed of upto the date of receipt of the revised orders, and
(ii) fresh spell of joining time from the date following the dateof receipt of the revised orders.
The fresh spell of joining time in such cases shall be calculated from the place at which he received the revised orders as if he were transferred from that place.
80. Notwithstanding the provisions of rule 78, a Governmentservant returning from leave granted for prosecution of study/training abroad may avail himself of joining time not exceeding 7 days irrespective of the place of his posting or the duration of the leave.
81. Notwithstanding the provisions of rule 78, a Governmentservant, whose period of deputation abroad consists of only a period of duty under the rules in Annexure ‘B’ of Appendix II, may avail himself of joining time not exceeding 7 days irrespective of his place of posting.
82. Combination of holiday(s) with joining time:- Whenholiday(s) follow(s) joining time, the normal joining time admissible under these rules shall be deemed to have been extended to cover such holiday(s).
Explanation:- Holidays can only be suffixed to joining time but not prefixed to it.
83. Combination of leave or vacation with joining time:- (1)Joining time may be combined with vacation and/or leave of any kind or, duration except casual leave. But, where a Government servant applies for leave on transfer, no leave shall be granted to him except on medical grounds.
(2) Casual leave is not admissible in combination with or incontinuation of joining time.
84. Curtailment of joining time :- Notwithstanding theprovisions of rules 78, 80 or 81, the authority under whose orders the transfer of charge takes place, may, in the exigencies of public service, direct a Government servant on his transfer to take charge of the post to which he is transferred by utilising only the transit time necessary for the journey or joining time for specified period shorter than the normal joining time admissible under these rules.
85. Additional joining time for taking over charge in certaincases:
Where assumption of charge by a relieving Government servant involves -
(a) verification of stores, or
(b) inspection of works,
together with the Government servant to be relieved, the former may be granted additional joining time as specified in the schedule given below, by the Head of the Department concerned or by any authority empowered by him:-
88
Designation of the
charge to
Maximum
relieving
taken
period of
Government servant
extension
of
of
joining
time.
1
2
3
P.W.D. Sub-
Sub-Division
7 days
Divisional Officer
Divisional Stores
7 days
Store-Keeper
Central Stores and
10 days
stores attached to
Water Supply
Division.
Department of
Health and Family
Welfare:
Superintendent
Governmental Medical
15 days
Medical Stores
Stores
Department of
Prisons:
Store Keeper
Prison Stores
7 days
Police Department:
District Police
3 days
Store Keeper
Stores
Education
Department:
Government servants
Libraries and
10 days
in direct charge of
Laboratories
Libraries and
Laboratories.
Department of
Treasuries:
Treasury where
2 days
Shroff
there is no
Treasurer/ Deputy
Accountant/ Stamp
Clerk.
Sub-Treasury Officer
Treasury
3 days
Deputy Accountant
Stamps
3 days
Stamp Head Clerk
Stamps
3 days
Treasurer
District Treasury
3 days
District Treasury
- do
4 days
Officer
Superintendent of
Stamps
10 days
Stamps, Bangalore
Treasury Officer,
Treasury
1 day
State Huzur Treasury
Department of Food and Civil Supplies and other Departments: Government servants Godowns, where 1 day for in direct charge of commodities are every 400 Godowns stored in standard standard or unstandard bags. bags or fraction thereof or 300 unstandard bags or fraction thereof.
Forest Department:
Government servants
Timber/ Sandalwood1 day for in direct charge of Depots. checking
Timber/Sandal wood every Depots. 10,000 cft of timber. 1 day for checking 20 tons of sandal wood stock or a fraction thereof exceeding 10 tons.
Explanation - Transfer of charge is not completed until the certificate of transfer of charge has been signed by both the relieving and the relieved Government servants. As soon as the transfer of charge is thus completed, the relieved Government servant is regarded as on joining time and must take charge of his new post before its expiry. Ordinarily the transfer of charge should be completed before expiry of the joining time of the relieving Government servant and it is his duty to arrive at the new station in time to take charge within the joining time admissible to him. Where the relieving Government servant does not sign the transfer certificate within this period, he should be regarded as having exceeded his joining time.
86. Extension of joining time:- Extension of joining timebeyond the limits specified in rule 78(1) may be granted upto a maximum of 15 days by the Head of the Department concerned and beyond 15 days by the Government, the guiding principle being that the total period of joining time should approximately be equal to 8 days for preparation, plus reasonable transit time, plus holidays, if any, following the extended joining time. While computing the transit time, allowance should be made for the time unavoidable spent due to disruption of transport arrangements caused by strike or natural calamities or accidents.
87. Unavailed portion of joining time to be credited to leaveaccount as earned leave:- When a Government servant joins the new post without availing the full joining time as admissible, under sub-rule (1) of rule 78 or rules 80 or 81, the number of days of joining time admissible, reduced by the number of days actually availed of shall be credited to his leave account as earned leave.
88. Overstayal of joining time :- Where a Government servantoverstays his joining time the period of such absence shall be treated as unauthorised absence in accordance with the provisions of rule 106-A.
89. Pay during joining time:- A Government servant on joiningtime shall be treated as on duty and shall be entitled to be paid as follows:
(a) Where joining time is availed of by a Government servantimmediately on relinquishment of charge of his old post without availment of any leave, he is entitled to draw pay equal to the pay which was drawn before relinquishment of charge of the old post and compensatory allowances like DA, CCA and HRA admissible thereon.
(b) Where joining time is availed of by a Government servantin continuation of leave of any kind, except casual leave, he is entitled to draw pay equal to the pay which was drawn before relinquishment of charge of the old post and the compensatory allowances like DA, CCA and HRA admissible thereon.
(c) Where joining time is availed of by a Government servantunder sub-rule (8) of rule 76 or rule 81, he is entitled to draw pay equal to the pay last drawn during the period of his deputation for training/study and compensatory allowances like DA, CCA and HRA admissible thereon.
(d) Where joining time is availed of by a Government servantunder sub-rule (9) of rule 76 he is entitled to draw pay equal to the pay which he was in receipt of immediately prior to the date of suspension or which he would have received but for proceeding or being on leave immediately prior to the date of suspension and compensatory allowances like DA, CCA and HRA admissible thereon.
(e) on the pay admissible for the period of joining time asspecified as (a) to (d) above, Conveyance Allowance, Permanent Travelling Allowance and Project Allowance are not payable.
90. Reckoning of Joining Time for increment:- Joining timecounts for increment in accordance with the provisions of clause (d) of rule 53.
2[xxx]
1. Amended by No. FD 133 SRS 62 dated 20.12.1962 (wef 7.1.1963)
2. Deleted by No. FD 86 SRS 66 dated 12.12.1966
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